GIZ Ethiopia – job vacancies

GIZ operates in Ethiopia on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and other national and international partners. In line with the Ethiopian Government’s objectives, Germany’s development cooperation with Ethiopia focuses on three priority areas:

  • economic development and vocational education and training.
  • agriculture and food and nutrition security.
  • conservation and sustainable use of natural resources (biodiversity)

As a federal enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ operates throughout Germany and in more than 130 countries worldwide. We have more than 20,000 staff members around the globe, some 70% of whom are employed locally as national personnel.
GIZ is a signatory of the Diversity Charter. Recognition, appreciation, and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, age, or sexual orientation.
In our Human Resources Unit, we strive to lead by example. We aim to mirror the diversity of our societies and therefore welcome applications from persons of all backgrounds and persons from other groups that are underrepresented at GIZ.
With an international remit and a multicultural working atmosphere, we are successful because we share knowledge across disciplinary frontiers. Your professional and personal development is important to us. Whether it is the multifaceted day-to-day challenges or the considerable scope for applying creativity in your work – there are plenty of good reasons to join our motivated team.
Deutsche Gesellschaft für International Zusammenarbeit (GIZ) GmbH External Vacancy Announcement

GIZ Ethiopia External Vacancy Announcement

Job Position 1 – HR Specialist or (Junior HR specialist) _Training and Development

Required Qualification and Experience

  • bachelor’s degree; an advanced degree or the equivalent combination of education and experience is preferred.

Professional Experience:

  1. at least 5 years of solid experience in the field of HR Development operations
  2. profound knowledge and experience for the full scope of HR development activities from needs assessments, concepts, contracts to evaluation and strategy
  3. proven record of developing standard operation procedures, reports and tracking sheets etc.
  4. expertise in all methods for HR Development (from presence trainings to eLearnings etc.)
  5. strong organizational skills in the areas of operation and administration
  6. experience in international organizations is a plus
  7. Work place: Addis Ababa
  8. Deadline: August 14/2023
  9. Other experiences and skills
  10. a strong will to gain thorough knowledge about GIZ’s leadership instruments and HR development guidelines fast
  11. excellent interpersonal and communication skills to maintain good relations with clients, trainees, training providers, staff members etc.
  12. tact and the ability to deal with difficult situations
  13. stability, attention to detail and a positive attitude are essential to this position
  14. willingness and ability to self-reflect and learn
  15. excellent verbal and written communication skills in English and Amharic
  16. high level of digital literacy including MS Excel, Outlook, Word, Powerpoint, Sharepoint
  17. intercultural experiences and understanding
  18. endurance and patience to handle busy times and a number of parallel requests
  19. team-player and self-starter
  20. ability to move tasks forward using sound judgment

Responsibilities

The Human Resources Unit is responsible for the professional HR-Management and HR-Development for all of our 750 national employees in Ethiopia and Djibouti. For our team we are looking for a committed HR professional responsible for our vast activities in the field of training and development.

coordinating the activities and tasks close cooperation with other HR officers and the Head of HR
advising managers in the field of HR development for their staff members
organizing in-country trainings and other development measures according to the HR Development Plan
developing needs assessments, concepts and evaluation measures
negotiating contracts with suitable national and international training providers
first contact for training providers
revising the HR Development Roadmap annually and when internal and external trends call for it
ensuring that trainings and other development measures are delivered in high quality and a service-oriented, courteous manner
Initiate, lead and moderate staff induction program
Maintain training related agreements database, process training payments & re-imbursement (keep and update hard copy and soft copy database)
Keep and update training attendees list and follow up after training reports and compile the list on excel sheet database
administer accurate records of training and development activity, attendances, certificates, and evaluations in line with GIZ’s filing rules
Support and handle other HR related tasks as deemed necessary
informing about trainings via adequate communication channels
formulating standard operations procedures for training and development
(co-) conducting selected trainings
independent and pro-active follow-up of open tasks
closely cooperating with the HR-Administration-Team
keeping the balance between the HR-roles governance, service-orientation and strategic navigation

How to Apply For The GIZ?

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hreth@giz.de.

Please make sure you mention the vacancy number and position title ‘Training and Development #139/2023_Your Full Name’ in the subject line of your email application.

Please note that the job title will be changed to “(Junior) Human Resource Specialist” during the recruitment process.

Depending on the qualification and professional experience of the candidate, the position might also be filled as a Junior Professional position. In this case, the job description will be adjusted and the employee will receive more support and training.

‘Please note that, due to urgency of the vacancy selection will be done on a rolling base.’

Job Position 2 – Human Resource Specialist

Required Qualification and Experience

  • Education: University Degree or above in HR, Management, Business Administration, Law, Accounting or similar area (if possible with a focus on HR management)
  • Experience: At least 7 years’ professional experience in a comparable position
  • Experience in an international organization is an advantage
  • Work Place: Addis Ababa
  • Deadline: August 14/2023

Other knowledge, additional competences

High level of digital literacy including (e.g. MS Office; Excel, Outlook, Word, Powerpoint, Sharepoint) and willingness to learn new tools and functions independently
good analytical and troubleshooting skills
good knowledge of national labour law
experience in advising on HR issues
intercultural experiences and understanding
endurance and patience to handle busy times and a number of parallel requests
team-player with a friendly and sociable attitude and self-starter
ability to move tasks forward using sound judgment for the best solutions
high proficiency of English language both in speaking and writing
awareness of how to handle HR issues appropriately (confidentiality, data protection)

Responsibilities

The HR professional in consultation with the HR Head, the HR officer coordinates the key HR functions, specifically recruitment and selection, benefit & compensation management, performance management and employee and Laboure relations.
is responsible for implementing HR procedures as required, specifically operational and administrative tasks and strategic HR aspects
identifies process or communication gaps for continuous improvements
takes over research and drafting of new guidelines, analyses or similar independently
implements national personnel policies in line with Laboure legislations in consultation with the HR Team
acts independently and integrates others who have been assigned to HR tasks
advises managers and staff on HR issues

The HR professional performs the following tasks:

Tasks

1. recruitment & selection

The HR professional organizes and directs the recruitment and hiring process in accordance with GIZ standards.

He/she

advises managers on drawing up requirement profiles and formulating appropriate job descriptions
grades positions together with the manager based on the profiles developed and sets searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources, writes job advertisements and ensures publication in appropriate print and/or online media)
evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions
organises personnel selection (e.g. applicant interviews and) and ensure implementation of written/practical tests, if necessary advises on selection
determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.)
documents the selection process, archives the documentation and enters the data in existing HRM and payroll systems
follow up of employee contract extension

Benefit & compensation

Benefit and compensation is salary and other monetary and non-monetary benefits passed on by a firm to its employees. Compensation and benefits is an important aspect of HRM as it helps to keep the workforce motivated.

ensures that payroll functions smoothly
preparing monthly payroll and maintaining payroll related documents and information properly
initiate and follow up periodic payment of income tax
review back payments, payroll adjustment and ensure tracking of back payments
prepare severance and termination related payments on contract termination
benchmark values for appropriate remuneration levels in individual cases

Performance management

HR acts as mediator between the functional heads or reviewing authorities and the employee to ensure a smooth implementation of the performance appraisal process.

organises the performance management process (information on schedule for staff assessment pre-rating and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
Provide training to supervisors and employees so that they take the entire process of performance appraisal gracefully and sportingly.
review and analyse pre-rating results and give feedback to the respective supervisors
collect and analyse performance appraisal results and inform management the results for performance related remuneration decisions

Employee and labour relation

The HR professional is committed to promoting effective, fair, and professional relationships between the organization and its employee groups.

Ensuring compliance with GIZ’s regulations, employment manual, labour legislations and data protection laws
Providing guidance on discipline matters
Managing the employee grievance

Other duties/additional tasks

In consultation with the manager, the HR professional identifies current issues and potential problems and formulates appropriate proposals, instruments and procedures in accordance with the national personnel policy.

deals with all other organisational and administrative stages in processing, e.g. timely update of entries in SAP-HR for national personnel
writes and updates the employment manual with relevant documents on current hiring conditions. In this context, he/she consults a lawyer specialising in labour law.
prepares personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
networks with the national personnel help desk at Head Office and the other HR specialists in the region to share experience on good practices
develops human resources instruments and procedures in consultation with the HR manager
assumes conceptual and coordination tasks in HR management
performs other duties and tasks at the request of management

How to Apply For The GIZ?

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hreth@giz.de.

Please make sure you mention the vacancy number and position title ‘Human Resource Specialist #138/2023_Full Name’ in the subject line of your email application.

Please note that, due to urgency of the vacancy selection will be done on a rolling base.
Applications without vacancy numbers in subject lines might be disqualified.
Only short-listed candidates will be contacted.
We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”

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